Terms and Conditions

1. Agreement to Terms

These Terms and Conditions ("Terms") constitute a legally binding agreement between you ("User," "you," or "your") and Vendorlytics ("Company," "we," "us," or "our") governing your access to and use of the Vendorlytics platform, including our website, applications, and services (collectively, the "Services").

By accessing or using our Services, you agree to be bound by these Terms. If you do not agree to these Terms, you must not access or use the Services.

2. Description of Services

Vendorlytics provides an AI-powered invoice management and vendor analytics platform that enables businesses to:

• Automatically scan and upload invoices
• Track and analyze vendor pricing
• Detect supplier price increases
• Generate financial reports and analytics
• Manage vendor relationships and spending

3. Account Registration

To access certain features of our Services, you must register for an account. When registering, you agree to:

• Provide accurate, current, and complete information
• Maintain and promptly update your account information
• Maintain the security of your account credentials
• Accept responsibility for all activities under your account
• Notify us immediately of any unauthorized access

You must be at least 18 years old to create an account and use our Services.

4. Subscription and Payment

4.1 Pricing Plans

We offer various subscription plans as described on our pricing page. Prices are subject to change with 30 days' notice to existing subscribers.

4.2 Billing

Subscriptions are billed in advance on a monthly or annual basis depending on your chosen plan. You authorize us to charge your payment method for all fees associated with your subscription.

4.3 Cancellation and Refunds

You may cancel your subscription at any time through your account settings. Cancellation will take effect at the end of the current billing period. We do not provide refunds for partial billing periods unless required by applicable law.

5. Acceptable Use

You agree not to use the Services to:

• Violate any applicable laws or regulations
• Infringe upon the rights of others
• Upload malicious code, viruses, or harmful content
• Attempt to gain unauthorized access to our systems
• Interfere with or disrupt the Services
• Use automated systems to access the Services without permission
• Collect or harvest user information without consent
• Upload false, misleading, or fraudulent information
• Use the Services for any illegal or unauthorized purpose

6. Your Data

6.1 Ownership

You retain all ownership rights to the data, content, and materials you upload to the Services ("Your Data"). By using our Services, you grant us a limited license to access, process, and display Your Data solely to provide the Services.

6.2 Responsibility

You are solely responsible for the accuracy, quality, and legality of Your Data. You represent that you have all necessary rights to upload and process Your Data through our Services.

6.3 Data Processing

Our AI systems will process Your Data to provide invoice analysis, price tracking, and other features. We handle Your Data in accordance with our Privacy Policy.

7. Intellectual Property

The Services, including all content, features, and functionality (excluding Your Data), are owned by Vendorlytics and are protected by copyright, trademark, and other intellectual property laws. You may not:

• Copy, modify, or distribute our Services or content
• Reverse engineer or attempt to extract source code
• Remove any copyright or proprietary notices
• Use our trademarks without written permission

8. Disclaimer of Warranties

THE SERVICES ARE PROVIDED "AS IS" AND "AS AVAILABLE" WITHOUT WARRANTIES OF ANY KIND, WHETHER EXPRESS OR IMPLIED. WE DISCLAIM ALL WARRANTIES, INCLUDING BUT NOT LIMITED TO:

• Merchantability and fitness for a particular purpose
• Accuracy or completeness of AI-generated analysis
• Uninterrupted or error-free operation
• Security of data transmission

While our AI technology strives for accuracy in price detection and invoice analysis, we do not guarantee 100% accuracy. You should verify important financial decisions independently.

9. Limitation of Liability

TO THE MAXIMUM EXTENT PERMITTED BY LAW, VENDORLYTICS SHALL NOT BE LIABLE FOR:

• Any indirect, incidental, special, consequential, or punitive damages
• Loss of profits, revenue, data, or business opportunities
• Damages arising from reliance on AI-generated analysis
• Service interruptions or data loss

Our total liability for any claims arising from these Terms or your use of the Services shall not exceed the amount you paid us in the twelve (12) months preceding the claim.

10. Indemnification

You agree to indemnify, defend, and hold harmless Vendorlytics, its officers, directors, employees, and agents from any claims, damages, losses, or expenses (including reasonable attorneys' fees) arising from your use of the Services, violation of these Terms, or infringement of any third-party rights.

11. Termination

We may suspend or terminate your access to the Services at any time, with or without cause, and with or without notice. Upon termination:

• Your right to access the Services will immediately cease
• We may delete Your Data after a reasonable retention period
• You remain liable for any outstanding fees
• Provisions that should survive termination will remain in effect

12. Modifications to Terms

We reserve the right to modify these Terms at any time. We will notify you of material changes by posting the updated Terms on our website and updating the "Last updated" date. Your continued use of the Services after such changes constitutes acceptance of the modified Terms.

13. Governing Law

These Terms shall be governed by and construed in accordance with the laws of the jurisdiction in which Vendorlytics is incorporated, without regard to its conflict of law provisions.

14. Dispute Resolution

Any disputes arising from these Terms or your use of the Services shall first be attempted to be resolved through good-faith negotiation. If negotiation fails, disputes shall be resolved through binding arbitration in accordance with the rules of the applicable arbitration association.

15. Severability

If any provision of these Terms is found to be unenforceable or invalid, that provision shall be limited or eliminated to the minimum extent necessary, and the remaining provisions shall remain in full force and effect.